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Formulas & Functions

Virtually everything business users do with Excel involves worksheet formulas and functions. And this category concentrates on that topic.

This category also includes what Microsoft calls “Names”—which many of us call “Range Names.” More accurately, however, “Names” are named formulas.

Check tags for information about specific functions.

Excel’s XLOOKUP Function Explained

Excel's XLOOKUP function searches a range or an array, and returns an item corresponding to the first match it finds. If a match doesn't...
In a list of items that could appear in a worksheet any number of times, here's how to count the number of items that appear only once. Or twice. And so on.

How to Count the Occurrences of Items in a List

"I have a list of repair orders (RO). I want to know how many one line repair orders there are in the list. So...
Here's how you can split delimited text into an array with a short Excel formula, and then wrap the formula with the INDEX function to return any value from the array.

How to Split and Index Delimited Text with Excel Formulas

For the longest time I've wished that Microsoft would add a SPLIT function to Excel. The function would have a syntax like this... =SPLIT(text, delimiter,...
Most Excel users need to look up data in workbooks. But what's the best lookup method?

Excel’s VLOOKUP vs INDEX-MATCH Functions

Excel offers two primary lookup methods: VLOOKUP and INDEX-MATCH. Although the two methods are similar, INDEX-MATCH is more powerful. I suspect, however, that VLOOKUP is better-known and more...
Does your company need to make scheduled payments to companies that don't send invoices? This worksheet will help to plan those cash requirements.

Manage Periodic Payments with an Excel Cash Calendar

Most companies must write checks periodically to companies that don't send invoices. Often, their accounting systems provide little help in keeping track of these...
Here's how a few Excel formulas can move data between Excel's most widely used table designs to transfer data from source files into a more usable form.

How to Read and Update Excel Tables Using SUMIFS and INDEX-MATCH

A growing number of Excel users in business are linking their reports and analyses to Excel tables. By doing so, they can update them...
How to Use SUMPRODUCT to Find the Last Item in an Excel List

How to Use SUMPRODUCT to Find the Last Item in an Excel List

Suppose you have a Sequential List of items, as in the second table in the figure below. And suppose you want to show the...
In one SUMPRODUCT formula, you can summarize any number of specific accounts in a list. This makes it easy to summarize financial data from an accounting trial balance.

How to Create Summarized Financial Statements with SUMIFS Criteria Lists

In How to Use SUMIFS with Criteria Lists, Summarizing Sales, I explained how to use the SUMPRODUCT function with SUMIFS to return the sum of...

How to Smooth Monthly Trends with Centered Moving Averages

I recently read an article in the Wall Street Journal about the expected increase of electric vehicles in the US. That made me wonder...
Do you spend hours each period turning raw data into useful information? You can fight such Spreadsheet Hell with help from three key Excel functions.

How to Fight Spreadsheet Hell with Three Excel Lookup Functions

(I wrote this long ago, and there's much to be added. It's high on my Update list. Charley) Many Excel users build their reports like...

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